No matter what we do in terms of a job, be it at a large company or in small business, it is always a good idea to “work smarter, not harder.” This means that we should try to find the most efficient methods of doing our jobs This is especially important in these economic times as companies are requiring more with less (be it staff or finances). The following are a few tips on being efficient in our workplace and can be used in any type of work environment:
We all feel that there aren’t enough hours in the day, but a few easy tips might help you control the available hours (in actuality, out of an 8 hour day, we only work 6.4 hours!)
Know what causes delays, bottlenecks and inefficient uses of time for you and your staff. Have written procedures for your staff to follow. Remember, the first 10 minutes of the day usually determines the flow of the entire day !
Delegate, Delegate !
Be aware of your staff passing on jobs that are a waste of your time. Don’t do someone else’s job if they are able to do it themselves. You must trust your staff to handle problems that take away from your time.
Maybe it doesn’t have to be perfect !
All tasks do not need to be perfect. If it is not necessary, don’t spend an hour writing a report and then another hour rewriting it. Your time is money (whether it is the company’s money, or your money in a small business) and value doesn’t always equal time. Be aware of those issues that require perfection and those that require a little less perfection.
Learn to control communication. Letting other people “chatter” or complain takes away valuable time. If staff members need to talk about issues other than daily procedures, schedule this at another time (be sure to arrange and keep this schedule).
Make a plan to be more efficient and stick to that plan. This will help you, not only in the workplace, but perhaps in your life.